Offer Letter Generator
This offer letter generator helps HR teams, hiring managers, and business owners create a polished employment offer letter in minutes. Pick a template, fill in the company, candidate, compensation, and terms, then preview and export a clean PDF — no legal template knowledge required.
Start from one of six industry templates, customize every field for your hire, and produce a professionally structured letter with a company header, position details, compensation breakdown, benefits list, terms, and a signature and acceptance block.
How to Create an Offer Letter
Choose a template
Select the template that best matches your hire: Standard, Technology, Executive, Internship, Remote, or Sales. Each one pre-fills realistic sample data as a starting point.
Fill in the details
Customize the company and candidate info, position, compensation, benefits, and terms. Only Company Name, Candidate Name, and Job Title are required — every other field is optional.
Preview the letter
Click Preview Letter to see the formatted offer letter. Go back to Edit anytime to adjust fields and preview again.
Copy or export
Use Copy to grab the letter text, or Export PDF to download an A4 document ready to email or print.
Features
Six Industry Templates
Start from a Standard, Technology, Executive, Internship, Remote, or Sales template, each pre-filled with sample data.
Company & Candidate Details
Add company name, address, phone, and email, plus the candidate's full name and address for the letter header and recipient block.
Full Position Details
Set the job title, department, reporting manager, employment type, work location, start date, and work schedule.
Compensation Breakdown
Specify base salary, currency, pay frequency, a signing bonus, and a performance bonus.
10 Benefit Options
Check from health insurance, dental & vision, retirement, paid time off, life insurance, stock options, remote work, professional development, gym, and relocation — with a PTO days-per-year field.
Terms & Conditions
Add a probation period, offer expiry date, notice period, and any additional custom terms such as confidentiality clauses.
Signature & Acceptance Blocks
Name the authorized signatory and their title, with an acceptance section for the candidate to sign and date.
Live Letter Preview
See the fully formatted letter before exporting, then jump back to the form to edit and preview again.
PDF & Copy Export
Download a clean A4 PDF with multi-page support, or copy the full letter text to your clipboard.
Private & Dark Mode
Everything runs in your browser with nothing uploaded, and the editor supports a built-in dark theme.
Frequently Asked Questions
What should an offer letter include?
A complete offer letter includes the company information, candidate name, job title, department, employment type, compensation (salary and bonuses), benefits, terms such as probation and notice period, and signature sections for both the employer and the candidate. This generator structures all of these for you automatically.
How do I write an offer letter for a job?
Pick the template closest to your role, replace the sample company and candidate details with your own, set the compensation and benefits, add any terms, then click Preview Letter. When it looks right, use Export PDF to download a ready-to-send document.
Is an offer letter legally binding?
An offer letter is generally treated as a formal intent to hire rather than a binding employment contract, but the legal implications vary by jurisdiction. For binding terms, consult your legal team and consider a separate employment agreement alongside the offer letter.
Should an offer letter include salary and benefits?
Most offer letters state the base salary, pay frequency, and the benefits the role qualifies for, since these are the details candidates care about most. This tool lets you list base salary, currency, signing and performance bonuses, and up to ten benefit options — or leave any of them out, as all but the company name, candidate name, and job title are optional.
What is the difference between an offer letter and a contract?
An offer letter summarizes the key terms of a proposed job and confirms intent to hire, while an employment contract is a fuller, signed agreement that spells out enforceable obligations for both parties. Many companies send the offer letter first and follow with a detailed contract once the candidate accepts.
What format is the exported PDF?
The letter exports as an A4 PDF with professional formatting. Longer letters automatically span multiple pages, and the PDF always renders in a clean light theme regardless of whether you are using dark mode.
Is my data stored anywhere?
No. All processing happens entirely in your browser. Nothing you type is sent to a server, and no information is stored after you close the page.
No comments yet. Be the first to comment!